Workflow is a tool that allows you to streamline the process of content creation and publishing. It lets you better manage the content lifecycle of your project....
Only the Owner(s)/Admin(s) of a stack can define a Workflow, depending on the content requirements of the stack.
Workflow Stages are the states of the content lifecycle which your content (entries) pass through on their way to being published. These might include, for example, ‘Draft’, ‘Ready for Review’, ‘Needs Changes’, ‘Add Media Files’, ‘Needs SEO’, ‘First Review Done’, and ‘Complete’.
Contentstack provides two default stages: Draft and Complete. Owners/Admins can add custom stages between these two default stages, depending on the content requirements of the stack. Learn how to add Workflow Stages.
Once added and enabled, these stages are visible on every entry of all the content types of the stack. They help content managers identify the levels which content has to go through, and then push content from one stage to another.
Whenever a new entry is created by a user, it is always assigned the ‘Draft’ stage. Users can work on a stage, and then assign the next stage to other users along with a Due Date and a Note. Learn how to manage/change Workflow Stages.
Every time an entry is assigned to a user, it is added as a new task in the assignee’s ‘My Task’ section. From this section, the user can go to the entry, work on it, and then assign it to another user. Similarly, the process continues until the entry reaches the end of the content creation lifecycle (i.e., ‘Complete’ stage). Learn about ‘My Tasks’.